The Business Manager is responsible for key financial accounting, analysis, and reporting of LDTC financial data. The Business Manager plays a vital role in the tactical implementation of the organization’s financial procedures and policies and works closely with other staff members to achieve the organization’s goals as they relate to overall community standing and industry reputation. The Business Manager reports to the Executive Director (ED) and Producing Artistic Director (PAD) and works in concert with the Bookkeeper and Office Manager.
Responsibilities include, but are not limited to:
Primary Responsibilities: The Business Manager:
1) anaylzyes and prepares ongoing reporting for cash receipts, disbursements, and general ledger;
2) manages accounting of fixed assets and depreciation schedules;
3) prepares monthly financial statements for board members, donors, grantors, and other key stakeholders;
4) analyzes accounting processes for LDTC;
5) works with key LDTC staff members on pledge, sponsorship, and grant donations and contributions; and
6) works with bookkeeper in implementing accounting for in-kind contributions and special events
Secondary Responsibilities: The Business Manager:
1) coordinate HR functions including proper employee documentation, insurance and benefits oversight, year-end state and federal documentation and reporting and anaysis of Payroll expenditures to budget;
2) coordinates monthly board meeting materials, including board packet;
3) maintains annual board and staff records and relavent policy implementation;
4) under the direction of the Executive Director, plays a key role in insurance policies and procedural implementation, including but not limited to internal insurance audits and ongoing insurance reporting;
5) maintains annual licenses, memberships, and registrations for the LDTC as a professional non-profit organization; and
6) plays an ongoing role in patron relations, including but not limited to front of house tasks and participation and support in development and patron events as needed.
Overview: Under the direction of the Executive Director (ED) and Producing Artistic Director (PAD), fiancial responsibilities include: review of bank balance and cash available, review Quickbooks (QB) cash balances (investigating differences in cash available abnk and QB), review bank reconciliation workpapers, review all dispersements made to all employees for documentation and issues, 1099 reporting, maintain documents and review accounting for donated goods and services, asset and depreciation schedules including capital assets
Under the direction of the ED and PAD, prepare monthly financial statements, comparisons including month/month and year/year and month/month to prior year, preparing cash flow statements, analysis of budgets for monthly forecasts, preparation of monthly program anaysis.
Under the direction of the ED and in concert with the Bookkeeper, review documents for processing, reviewing efficiencies in processing accounting data, play a role in segretation of duties in cash receipts and accounts/bills payables, and maintain contractual oblications and key due dates.
The Business Manager will work in an integrated environment with all departments, especially administrative, development and patron relations departments, in the fields of accounting and financial reporting. Internally, this position interfaces with production and education departments on a regular basis (to be defined) as it relates to timely reporting and analysis of program revenues and expenses.
The Business Manager will maintain and implement generally accepted administrative practices as they pertain to the non-profit and/or small business sector. S/he will develop measurable strategic goals that have direct impact on Lake Dillon Theatre Company administrative processes. Additionally, this position will coordinate closely with the Bookkeeper and Office Manager and Executive Director, as well as Producing Artistic Director, Director of Development, Patron Services Coordinator, and Finance and Executive Committees Committees, as well as other non-identified individuals and groups, to maintain financial best practices.
These competencies are to be demonstrated by everyone in employed at the Lake Dillon Theatre Company. They represent a standard of expectancy as it relates to the organizations core values.
• Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring the LDTC policies
• Customer focus: Striving for the highest customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our organization
• Communication: Balancing listening and talking, speaking and writing clearly and accurately, keeping others informed
• Collegiality: Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment
• Initiative: Taking ownership of our work, doing what is needed without being asked, following through
• Efficiency: Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things
• Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement
• People management (for those with direct reports): Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable
This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description, and other duties, as assigned, might be part of the job.
Ideal candidates have a minimum Bachelors degree in accounting and/or a finance-related field with 4+ years of experience in accounting, financial management, or business management. Working knowledge of Quickbooks for non-profits is required. Good organizational and administrative skills with the ability to multi-task. Excellent interpersonal skills. Ability to work independently and be a team player with excellent time management, priority management, and people management skills. Intermediate computer skills in PC and/or MAC systems. Written and oral presentation skills a plus. Knowledge of web-based ticketing and patron service systems a plus. Experience working on software programs including content management systems preferred.
Salary: High 30’sK
Competitive Benefits Package.